Posts Tagged ‘navigating using document map’

Using Document Map to navigate an open MS Word document

October 4, 2007



You can navigate an open documents in many ways. One way to navigate a document is to use the Document Map feature. The Document Map appears as a separate pane along the left side of your window. The Document Map enables you to quickly move to specific sections in your document; it also shows you the current location within an open document. The Document Map enables you to click a specific heading to display the section.







To use the Document Map effectively, your document must be formatted with built-in heading/Custom styles or outline-level paragraph formats. If your document doesn’t use either of these formatting settings, Word attempts to identify paragraphs that seem to be headings and displays them in the Document Map. Navigate through a document using the Document Map by following the below procedure:



  1. Click the Document Map button on the Standard toolbar, or Select View à Document Map. By default, all heading levels are visible. To change the default settings, right-click the Document Map, and select a heading level. You can click the Expand (+) and Collapse (-) options to expand and collapse sections.
  2. Select a heading to move to the respective section in the document. The current section’s heading is highlighted, so you can quickly see the current position of the insertion point within the document.

  3. Close the Document Map by clicking the Document Map button, right clicking on the Document Map and selecting Document Map from the list or Selecting View à Document Map.

    Sometimes the text in the Document Map is too large or too small. You can format the text in the Document Map. Example, changing the font and font size can make the Document Map easier to read. When you format the document Map, you do not modify the actual heading styles in the document. The Document Map can be modified using the below procedure:


  1. Display the Document Map pane by clicking the Document Map button on the Standard toolbar or by Selecting View à Document Map. 



  3. Click the Styles And Formatting button on the Formatting toolbar, or Select Format à Styles And Formatting.
  4. In the Styles And Formatting task pane, click the arrow next to the Show list box, and select Custom. The format settings dialog box pops up.
  5. In the Format Settings dialog box, select the Document Map check box in the “Styles To Be Visible” list box.
  6. Click OK to return to the Styles And Formatting task pane.
  7. In the Styles And Formatting task pane, right-click on the Document Map Style in the Pick Formatting To Apply list box and select Modify, change the font style and size.
  8. Click OK.