Document statistics using Word 2003

Microsoft Word has an excellent built-in feature. This allows the user to view the statistics of the document he is working on. Managing the overall content of the writing style is an important part of the writing process. For example, students might need to write a paper/thesis with a minimum number of words. To encourage students to increase the complexity of their writing, you might want to ascertain the reading level of a document. Word contains the statistics feature that meets these needs.

You can use readability statistics to track the complexity of a sentence structure and ascertain the reading level. This simple feature reveals several information about the student’s individual writing style. In addition, document statistics can reveal the number of sentences, words, paragraphs, sentences per paragraph, and words per sentence. This can be used as a guide to understand the writer and his/her capacity.

clip_image001Procedure to view document statistics

  1. On the Tools menu, Select Options, and then select the Spelling & Grammar tab.
  2. Select the Show readability statistics check box, and then click the Recheck Document button. Click OK to close the dialog box. This turns the readability statistics feature ON. The document statistics is displayed when you perform spelling and grammar check on the document and the last part of that process reveals the statistics.
  3. On the Tools menu, click Spelling and Grammar. Word checks for spelling and grammatical errors. If you have any spelling or grammar errors, you will need to skip them by clicking Ignore or make the necessary changes.
  4. After the entire document is checked, a dialog box appears that shows both document statistics and the reading level.
  5. Click OK.
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